There is a plethora of online project management software available. The best of them are sharp, efficient, well thought out, with a quality interface (UI) and user experience (UX). But it happens to find these few pearls that have the power to make you happy to use them from Monday morning.
Monday all week longWe switched to Monday in January 2018 simultaneously with our adoption of the Scrum method. Since then, we have acquired a good expertise and deployed it to clients. With this article, we share our enthusiasm to share a tool that will change the way most teams work. Read on: How to choose a project management solution
Simply beautifulThe quality of an interface is essential. A well-designed interface reduces cognitive load and increases efficiency. Not to mention the importance of UX in the adoption of a solution by users. The first thing that strikes you in Monday is the simplicity of its interface. The designers pushed all the mechanisms to perfection. There is no overload of information, no overload of elements that can be activated. Most actions are done in one to two clicks where it may take three to four elsewhere.
Flexible and versatileMonday integrates a number of features that are quite impressive for its category. As you can compose each board (a board is a virtual whiteboard where you can manage the elements of a project) as you wish, Monday scans a very wide spectrum of possibilities. This is what makes it so unique.
Keep an overview of projects and business
Plan your team’s week
Prepare the sessions and generate the minutes.
Monitor sales and prospecting
Develop and monitor marketing campaigns
Manage your projects in Agile mode
Collaborate around production
Simplify recruitment and HR processes
Monitor your suppliers
Manage third-party commissions simply
How Monday worksMonday is presented in the form of tables (boards). When you create a table, you can start with the template gallery or start from scratch. Then you can compose or modify your board at any time by adding columns (with dozens of column types to choose from: status, people, votes, timeline, deadline, texts, check boxes, etc.). Then, it’s child’s play: add lines (pulses), move them, reorganize them, assign people to them, add comments, change statuses, files, updates… The table display is doubled by the very good “Views” mode which allows to display timeline views, kanban tables, create forms, etc.
Transparency firstAs mentioned in our article How to choose a project management solution, a 2013 research conducted on more than 40,000 respondents shows that, above all, transparency is the primary contributor to employee satisfaction. A culture of transparency is essential to build a culture where people are motivated, involved and accountable. Transparency has a significant impact on morale, performance and – ultimately – financial results. Monday puts transparency at the centre. This significantly improves collaboration, information and employee involvement. By default, you don’t have to worry about permissions: each collaborator can access each board and subscribe to it if they want to receive update notifications. You can of course create private boards as well as shared boards to invite customers and partners.
Involving stakeholdersInvolving stakeholders, such as your client, as early and as closely as possible is consistent. For example, when a new offer is made, we create a board (based on one of our models) that will contain all the steps and services as well as the estimated time. This board is then shared with the customer who will be able to see and understand our price. And this, even before the formal offer is made, since it is this table that serves as a basis. This transparency has two advantages: the bond of trust is established more quickly and prices are less discussed.
Example of a board shared with a customerObviously the board will then be used for the project. The client retains his access since he is a stakeholder, will monitor progress, will be assigned tasks and deadlines. By involving stakeholders more closely, projects progress better, deadlines are shortened and collaboration is made more fluid. And above all, it is very easy to get them to join the software thanks to its simplicity of use. At most, we take 10 minutes to give them a brief overview.
In the context of digital transformationA software like Monday is an excellent medium to support the digital transformation of an organization or, at the very least, to change the way people work. It is a tool that can be deployed in parallel with what the company already uses; where G Suite and Office 365 replace what is installed. The reluctance to change is then low for employees, and the decision to change is easier for management. Employees are experimenting with much more collaborative processes, exploring ways of doing things that radically improve their work. They discover that there is a colourful world outside Outlook, Excel and the software of the 1990s, a little wrinkled by age. On the management side, we very often see the – economic – benefits of greater transparency and collaboration. Add to that a little coaching or workshops on good practices in personal organization, daily routines, agile principles for teams, and you transform productivity and satisfaction for all.
There are different ways to use Monday with the agile Scrum approach.Finally, with the mobile application iOS and Android, Monday remains in the pockets of employees. Work and collaboration are no longer compartmentalized in the office. You offer yourself the mobility of project management in the same way as your emails and calendar.
New features every dayMonday‘s developers are adding new features at a fast pace. Dashboards and automation (within boards and with the most common cloud solutions) are among the latest and most powerful innovations. Automation takes the possibilities for your workflows to a whole new level!
And for the price?Monday has curiously priced by user levels – 2, 5, 10, 15, 20, etc. Its cost per user will vary between $15 and $8 for the Standard model and between $18 and $10 for the Pro model. A subscription for 2 years offers an additional discount.
Once confronted with the all-out gains that this type of solution brings, its price becomes anecdotal. On average, the monthly cost is less than 20 minutes of your hourly cost.In addition, Monday’s versatility can save you money by consolidating processes that were previously managed by other software. Depending on the case, production, sales force, collaborative platforms for example can be advantageously replaced by Monday.